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The I-9 form is issued by the Department of Homeland Security
and establishes an employee's identity and eligibility to work
in the United States. The I-9 form must be filled out correctly
by the employee and employer (department). Fines are issued by
the Department of Homeland Security for incorrectly completed
forms. As such, I-9 forms that are not completed correctly will
require correction by the employee and/or department.
Please use the following instructions and resources for completing
the I-9 form:
I-9 Section 1
I-9 Section 2
How to Correct Mistakes
Helpful Resources
I-9 Section 1: Employee Information and Verification
Completing Section 1:
Section 1 is to be completed by the employee and contains the
employee's name, physical address, Social Security Number, date
of birth, and citizenship status. The employee clearly completes
each field, and signs and dates the form.
Note: The department is responsible for ensuring
that the employee fully and correctly completes Section 1.
1. Employee enters
full name and maiden name, if applicable.
2. Employee
enters current address and date of birth.
3. Employee enters
his or her city, state, ZIP Code, and Social Security number.
4. Employee reads
warning and attests to his or her citizenship or immigration status.
5. Employee signs
and dates form.
Section 1 Common Errors:
1. Employee uses a P.O. Box address. A physical address, consisting
of a street name and number, must be used.
2. Employee records the date of birth as the date the I-9 was
completed.
3. Employee does not complete the citizenship status field. The
employee must choose a citizenship status and provide documentation,
if applicable.
4. Employee signs the I-9 above the signature line. The employee
must sign the I-9 on the same line as the date, and cannot sign
the I-9 twice.
5. Employee uses the date of birth as the date the I-9 was signed.
The date must be the date the employee completed the I-9.
6. Correction fluid is used to correct errors. Using correction
fluid in any capacity voids the I-9, and a new I-9 must be completed.
I-9 Section 2: Employer Review and Verification
Completing Section 2:
Section 2 is to be completed by the employer (department), and
contains Lists A, B, and C for verifying the employee's identity
and eligiblity to work in the United States, the Certification
Date (Begin Date), and department signature information. The employee
presents an original document from the List
of Acceptable Documents for List A OR List B and List
C. The department completes List A OR List B and List C,
enters the Certification Date (Begin Date), and signs and dates
the form.
1. Employer records
document title(s), issuing authority, document number, and the
expiration date from original documents supplied by employee for
List A OR List B and List C.
2. Employer enters
the Certification Date (begin date) for the day employment began.
3. Employer attests
to examining the documents provided by filling out the signature
block.
Section 2 Common Errors:
1. Employee attempts to provide supporting documents from the
wrong list. The employee must provide one document from List A
OR one document from List B and one document from List
C.
2. Expired documents are used. Expired documents cannot be used
in Section 2.
3. Employer (department) records document information on incorrect
lines. The document information, including the document title,
issuing authority, document number, if applicable, and expiration
date, must be recorded correctly and on the correct line(s).
3. The Certification Date field (Begin Date) is left blank or
is incorrect. The Certification Date must be the employee’s
begin date and must match the effective date on the Hire an Employee
ePAF, contract, and/or agreement.
4. The employer (department) does not complete the signature fields.
The department must complete the signature, print name, date,
address, and title fields.
5. Correction fluid is used to correct errors. Using correction
fluid in any capacity voids the I-9, and a new I-9 must be completed.
How to Correct Mistakes
Corrections to the I-9 are made by striking through the incorrect
data once, initialing the correction, and inputting the correct
data. Mistakes should only be corrected by the individual who
created the mistake. For example, as employees complete Section
1, mistakes in Section 1 should be corrected by the employee.
Note: Correction fluid cannot be used on the
I-9 to correct mistakes, as it voids the document.
Helpful Resources
I-9
Handbook
List
of Acceptable Documents
For questions or concerns, please contact HR – Records
at (407) 823-2772 or records@ucf.edu.
Last modified: 10 June 2009
Human Resources Webmaster
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