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Many changes can occur in your time here at UCF, and many of those
will impact your benefits. Here you will find information that can
help make those changes easier to handle.
Name and/or Address Changes
Qualifying Status Changes
Leaves of Absence
Pay/Class Changes or Transfers
Termination
Name and/or Address Changes
You must notify a number of agencies and departments when you change
your name and/or address. This chart
will help you to make the appropriate notifications.
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Qualifying Status Changes
State and federal regulations prohibit additions, changes or cancellations
of enrollment in pre-tax plans unless an enrollee experiences a
certain type of change known as a "Qualifying Status Change
event," or "QSC."
Qualifying Status Change
Qualifying Status Change events include such events as a change
in employment status (e.g., beginning employment with a new employer
or terminating employment), a loss of insurance coverage and certain
changes in personal status (e.g., marriage, having children or acquiring
new dependents).
Note: Most changes must be made within 31 days after the event has occurred. (Birth or adoption will allow 60 days after). After the 31 day deadline, employees must wait until the annual open enrollment period to make the necessary changes.
For assistance with changes and to determine eligibility, please
contact the PeopleFirst Service Center at 1-866-663-4735.
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Leaves of Absence
Leave of Absence With Pay
- Insurance
While an employee is on a leave with pay, all insurance deductions
will continue to be deducted from his/her pay warrant.
- Retirement
Employees enrolled in the Florida Retirement System (FRS) receive
creditable service for each month that they are in pay status,
regardless of the amount of gross pay received. Optional Retirement
Program (ORP) participants continue to receive contributions based
on a percentage of gross pay.
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Leave of Absence Without Pay - Medical or Parental
- Health and State Life Insurance
While on an approved medical or parental leave of absence without
pay, an employee may continue coverage in the State Health Program
and Life Insurance plans for up to six (6) months by paying the
employee premium cost. Payments can be made by personal check
or money order and must arrive by the first of each month for
the following month’s coverage. After six months of leave,
employees may continue coverage in the health and life programs
by paying the full premium cost.
- Supplemental and Gabor Insurances
While on an approved leave of absence, an employee may continue
supplemental and Gabor insurance coverage by paying monthly the
employee premium cost via check or money order. Checks/money orders
must be received by the first of the month for the following month’s
coverage.
Retirement.
- Florida Retirement System
Employees who are enrolled in the Florida Retirement System (FRS)
do not receive creditable service for the period they are on a
leave of absence without pay. An employee who returns to work
for at least thirty (30) calendar days immediately upon completion
of his/her leave, may purchase the leave of absence for retirement
credit. Up to two work years of leave may be purchased. Employees
who wish to purchase leave time should contact the Human Resources
Benefits Section to complete the necessary paperwork.
- Optional Retirement Program
Optional Retirement Program (ORP) participants do not receive
contributions while on a leave of absence. There is no repurchase
provision for this retirement program.
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Leave of Absence Without Pay - Other than Medical or Parental
- Insurance
While on approved leave of absence without pay, an employee may
continue state health, state life, supplemental, and Gabor insurance
coverage by paying the full premium cost. Employees pay via check
or money order; payment must be received by the first of the month
for the following month’s coverage.
- Retirement
- Florida Retirement System
Employees enrolled in the Florida Retirement System (FRS)
do not receive creditable service for the period they are
on a leave of absence without pay. An employee who returns
to work for at least thirty (30) calendar days immediately
upon completion of their leave, may purchase the leave of
absence for retirement. Up to two work years of leave may
be purchased. Employees who wish to purchase leave time should
contact the Human Resources Benefits Section to complete the
necessary paperwork.
- Optional Retirement Program
Optional Retirement Program (ORP) participants do not receive
contributions while on a leave of absence. There is no repurchase
provision for this retirement program.
For further information regarding insurance or retirement during leave
of absence, please contact the Benefits Section at 407-823-2771.
Please
note - an employee must complete and submit the
appropriate request for leave of absence, and provide the appropriate
supporting documentation to ensure that his/her benefits are not
adversely affected during the leave of absence. Please click here
for more information regarding leaves of absence.
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Pay/Class Changes or Transfers
When a change in appointment occurs or an employee
moves from one pay plan to another, eligibility for benefit programs
may be affected. The Human Resources Benefits Section should be
contacted to discuss the impact the appointment change may have
on the employee's benefits and total compensation package. Benefits
that are impacted due to appointment changes are discussed in this
section.
Agency Transfers
Transferring to Another Agency
Employees who transfer from UCF to other State agencies, State counties
or State universities should advise the Human Resources Benefits
Section prior to the date of transfer.
- Insurance
If the new employer offers the same insurance, the Human Resources
Benefits Section and the new agency/employer, will coordinate
insurance transfers to ensure premiums are deducted correctly.
Transferring employees should contact the Human Resources Benefits
Section prior to leaving the University and should inform their
new agency's benefits office of their transfer.
- Retirement
Retirement plan participation may change depending on the program
the employee was participating in with the University and the
employee's appointment with the new agency. Transferring employees
should contact their new agency's benefits office to discuss the
effects of the transfer on retirement prior to employment.
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Transferring from Another Agency
Employees who transfer from other State agencies, State counties
or State universities to UCF should advise the Human Resources Benefits
Section upon employment with the University.
- Insurance
If the employee is enrolled in a health insurance plan the University
offers, the insurance will continue and the University will coordinate
with the former agency to ensure premiums are deducted correctly.
Participation in the State Life and Supplemental Insurance Program
will continue. Employees transferring to the University are eligible
to enroll in certain plans other agencies may not offer (e.g.
Gabor Agency Insurance Plans). Transferring employees should contact
the Human Resources Benefits Section immediately upon hire with
the University.
- Retirement
Retirement plan participation may change depending on the program
the employee was participating in with the former employer and
the employee's appointment at the University. Transferring employees
should contact the Human Resources Benefits Section immediately
upon hire with the University to discuss the effects of the transfer
on retirement.
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Changing Pay Plans
A&P to Faculty
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. Faculty members changing
from twelve-month to nine or ten month appointments, or vice versa,
should contact the Human Resources Benefits Section to ensure
the amounts for health, state life, supplemental insurance, and
reimbursement accounts are deducted properly and contact the Human
Resources Payroll Section to ensure proper deductions of savings
bonds, Florida Prepaid College Tuition, and other miscellaneous
payroll deductions.
- Retirement
Employees appointed to Faculty positions are eligible to participate
in the Optional Retirement Program (ORP). To be eligible for this
retirement program, the appointment must be for at least one academic
year. The decision to select between the Florida Retirement System
(FRS) and the ORP must be made within 90 days of the date of the
appointment change and is irrevocable. If an employee was previously
offered participation in the ORP due to the A&P appointment,
the participation in the chosen retirement program selected at
that time is maintained. Contact the Human Resources Benefits
Section for additional information.
Upon entry into the A&P class, all employees are automatically
eligible to participate in the Optional Retirement Program (ORP).
As a result, whatever retirement plan is selected at that time,
will remain in force.
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A&P to Certified Law Enforcement
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. Employees changing from
nine or ten month to twelve-month appointments should contact
the Human Resources Benefits Section to ensure proper deductions
for health, state life, supplemental insurance, and reimbursement
accounts and contact the Human Resources Payroll Section to ensure
proper deductions of savings bonds, Florida Prepaid College Tuition,
and other miscellaneous payroll deductions.
- Retirement
Membership in the Florida Retirement System (FRS) is mandatory
for all USPS employees. Law Enforcement Officers are eligible
for the Special Risk Class, which requires the completion of enrollment
forms. In addition, the Special Risk Class offers a higher percentage
value per year and earlier normal retirement benefits than the
Regular Class of the FRS. Employees appointed to USPS positions
are eligible to participate in the Florida Retirement System (FRS).
Law Enforcement Officers participate in the Special Risk Class
in the FRS, which requires the completion of enrollment forms.
This class in the FRS provides additional benefits to the employee.
A Law Enforcement Officer may be eligible to receive retirement
benefits with fewer years of service and retire at an earlier
age. Employees should contact the Human Resources Benefit Section
to complete the necessary paperwork.
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A&P to USPS
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. Employees changing from
nine or ten-month to twelve-month appointments should contact
the Human Resources Benefits Section to ensure proper deductions
for health, state life, supplemental insurance, and reimbursement
accounts and contact the Human Resources Payroll Section to ensure
proper deductions of savings bonds, Florida Prepaid College Tuition,
and other miscellaneous payroll deductions.
- Retirement
Employees appointed to in USPS positions, are automatically enrolled
in the Florida Retirement System (FRS). eligible to participate
in the Florida Retirement System (FRS). If an employee is currently
a participant in the FRS, nothing needs to be done regarding retirement
program enrollment or changes. If an employee was previously enrolled
in the Optional Retirement Program (ORP), contact the Human Resources
Benefits Section for assistance in completing FRS enrollment forms
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Executive Service to Faculty
- Insurance/Miscellaneous Deductions
The disability policy provided to the Executive Service employee
is no longer in effect. Faculty continue to participate in the
State health and life programs; however, the Human Resources Benefits
Section must be notified of the appointment change to ensure premiums
are properly deducted from the pay warrant.
Employees changing from a twelve-month appointment to a nine or ten-month
appointment, or vice versa, should contact the Human Resources Benefits
Section to ensure proper deductions for health, state life, supplemental
insurance, and reimbursement accounts and the Human Resources Payroll
Section to ensure proper deductions of savings bonds, Florida Prepaid
College Tuition, and other miscellaneous payroll deductions.
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Executive Service to Law Enforcement
Officer (USPS)
- Insurance/Miscellaneous Deductions
The disability policy provided to the Executive Service employee
is no longer in effect. USPS continue to participate in the State
health and life programs; however, the Human Resources Benefits
Section must be notified of the appointment change to ensure premiums
are properly deducted from the pay warrant.
- Retirement
Employees appointed to USPS positions are eligible to participate
in the Florida Retirement System (FRS). Law Enforcement Officers
participate in the Special Risk Class in the FRS, which requires
the completion of enrollment forms. This class in the FRS provides
additional benefits to the employee. A Law Enforcement Officer
may be eligible to receive retirement benefits with fewer years
of service and retire at an earlier age. Contact the Human Resources
Benefits Section for assistance in completing the proper paperwork.
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Faculty to A&P
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. Employees changing from
nine or ten-month to twelve-month appointments, or vice versa,
should contact the Human Resources Benefits Section to ensure
proper deductions for health, state life, supplemental insurance,
and reimbursement accounts and contact the Human Resources Payroll
Section to ensure proper deductions of savings bonds, Florida
Prepaid College Tuition, and other miscellaneous payroll deductions.
- Retirement
Certain A&P employees are eligible to participate in the Optional
Retirement Program (ORP). To be eligible for this retirement program,
the appointment must be for at least one academic year.
New A&P Appointment That Is Eligible for the ORP
Employees currently enrolled in the Florida Retirement System (FRS)
are enrolled in the ORP and have ninety (90) days to select an ORP
provider company or transfer to the FRS. If the employee does not
make this decision within 90 days, enrollment in the ORP is permanent
and irrevocable. Employees electing to transfer to the FRS must
contact the Human Resources Benefits Section to complete the appropriate
paperwork.
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Faculty to Executive Service
- Insurance
Executive Service employees are eligible for additional benefits
through the State Insurance Program. The Human Resources Benefits
Section must be notified of the change in order to complete appropriate
forms. Basically, the State pays the premiums due for the State
health and life insurance and the premiums for a disability policy.
- Miscellaneous Deductions
Executive Service employees changing from a nine or ten-month
appointment to a twelve-month appointment should contact the Human
Resources Benefits Section to ensure proper deductions for supplemental
insurance and reimbursement accounts and contact the Human Resources
Payroll Section to ensure proper deductions of savings bonds,
Florida Prepaid College Tuition, and other miscellaneous payroll
deductions.
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Faculty to Law Enforcement Officer
(USPS)
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. If the employee is changing
from a nine or ten month to a twelve-month appointment, contact
the Human Resources Benefits Section to ensure proper deductions
for health, state life, supplemental insurance, and reimbursement
accounts and contact the Human Resources Payroll Section to ensure
proper deductions of savings bonds, Florida Prepaid College Tuition,
and other miscellaneous payroll deductions.
- Retirement Employees appointed to USPS positions are
eligible to participate in the Florida Retirement System (FRS).
Law Enforcement Officers participate in the Special Risk Class
in the FRS, which requires the completion of enrollment forms.
This class in the FRS provides additional benefits to the employee.
A Law Enforcement Officer may be eligible to receive retirement
benefits with fewer years of service and retire at an earlier
age. Contact the Human Resources Benefits Section for assistance
in completing the proper paperwork.
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Law Enforcement Officer (USPS)
to A&P
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. Employees changing from
twelve-month to nine or ten-month appointments should contact
the Human Resources Benefits Section to ensure proper deductions
for health, state life, supplemental insurance, and reimbursement
accounts and contact the Human Resources Payroll Section to ensure
proper deductions of savings bonds, Florida Prepaid College Tuition,
and other miscellaneous payroll deductions.
- Retirement
Certain A&P employees are eligible to participate in the Optional
Retirement Program (ORP). To be eligible for this retirement program,
the appointment must be for at least one academic year. The employee
is required to choose between the Florida Retirement System (FRS)
and the ORP within 90 days of the appointment change and the decision
is irrevocable. Contact the Human Resources Benefits Section for
information.
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Law Enforcement Officer (USPS)
to Executive Service
- Insurance
Executive Service employees are eligible for additional benefits
through the State Insurance Program. The Human Resources Benefits
Section must be notified of the change in order to complete appropriate
forms. Basically, the State pays the premiums due for the State
health and life insurance and the premiums for a disability policy.
- Retirement
Executive Service employees may continue participation in the
Florida Retirement System (FRS) or choose to participate in the
Optional Retirement Program (ORP). The decision must be made within
90 days of the appointment change and is irrevocable. Contact
the Human Resources Benefits Section for information.
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Law Enforcement Officer (USPS)
to Faculty
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. If the employee is changing
from a twelve-month to a nine or ten-month appointment, contact
the Human Resources Benefits Section to ensure proper deductions
for health, state life, supplemental insurance, and reimbursement
accounts and contact the Human Resources Payroll Section to ensure
proper deductions of savings bonds, Florida Prepaid College Tuition,
and other miscellaneous payroll deductions.
- Retirement
Employees appointed to Faculty positions are eligible to participate
in the Optional Retirement Program (ORP). To be eligible for this
retirement program, the appointment must be for at least one academic
year. The decision to select between the Florida Retirement System
(FRS) and the ORP must be made within 90 days of the date of the
appointment change and is irrevocable. Contact the Human Resources
Benefits Section for information.
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USPS to A&P
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. If the new appointment
is a nine or ten-month appointment, contact the Human Resources
Benefits Section to ensure proper deductions for health, state
life, supplemental insurance, and reimbursement accounts and contact
the Human Resources Payroll Section to ensure proper deductions
of savings bonds, Florida Prepaid College Tuition, and other miscellaneous
payroll deductions.
- Retirement
Certain A&P employees are eligible to participate in the Optional
Retirement Program (ORP). To be eligible for this retirement program,
the appointment must be for at least one academic year. The employee
is required to choose between the Florida Retirement System (FRS)
and the ORP within 90 days of the appointment change and the decision
is irrevocable. Contact the Human Resources Benefits Section for
information.
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USPS to Faculty
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. Employees changing from
twelve-month to nine or ten-month appointments, should contact
the Human Resources Benefits Section to ensure proper deductions
for health, state life, supplemental insurance, and reimbursement
accounts and contact the Human Resources Payroll Section to ensure
proper deductions of savings bonds, Florida Prepaid College Tuition,
and other miscellaneous payroll deductions.
- Retirement
Employees appointed to Faculty positions are eligible to participate
in the Optional Retirement Program (ORP). To be eligible for this
retirement program, the appointment must be for at least one academic
year. The employee is required to choose between the Florida Retirement
System (FRS) and the ORP within 90 days of the date of the appointment
change. The choice is irrevocable. Contact the Human Resources
Benefits Section for information.
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Changing Positions Within A Pay
Plan
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A&P to A&P
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. Employees changing from
nine or ten-month to twelve-month appointments, or vice versa,
should contact the Human Resources Benefits Section to ensure
proper deductions for health, state life, supplemental insurance,
and reimbursement accounts and contact the Human Resources Payroll
Section to ensure proper deductions of savings bonds, Florida
Prepaid College Tuition, and other miscellaneous payroll deductions.
- Retirement
Certain A&P employees are eligible to participate in the Optional
Retirement Program (ORP). At the time an A&P employee is considering
another A&P appointment, the employee should review the differences
between the Florida Retirement System (FRS) and the ORP. Newly
appointed employees are required to choose between the two plans
within 90 days of the appointment change and the decision is irrevocable.
Contact the Human Resources Benefits Section for information.
If an employee is transferred at the employee's request to a position
ineligible for ORP, the employee will be automatically enrolled
in FRS and required to complete a Personal History Record Form.
Should management convert an A&P position eligible for the
ORP to an A&P position ineligible for the ORP, the Human Resources
Compensation Section will review the ORP eligible position to
determine if the incumbent in the position is enrolled in the
ORP. If the incumbent is not enrolled in the ORP, Human Resources
Compensation Section will notify the supervisor in writing and
request that the Employer Application for Administrative and Professional
Position Form be completed. It is possible for an A&P position,
which is not listed on the approved Class Code list to be eligible
for ORP if the Division of Retirement approves it.
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A&P to Executive Service
- Insurance
Executive Service employees are eligible for additional benefits
through the State Insurance Program. The Human Resources Benefits
Section must be notified of the change in order to complete appropriate
forms. Essentially, the State pays the premiums due for the State
health and life insurance and the premiums for a disability policy.
- Retirement
Executive Service employees are eligible to participate in the
Optional Retirement Program (ORP). If an employee has not been
previously provided the opportunity to elect ORP, the employee
has 90 days to choose between the ORP and the Florida Retirement
System (FRS). Contact the Human Resources Benefits Section for
information.
If the employee was previously offered ORP, and continued participation
in FRS, ORP cannot be offered. Enrollment forms reflecting membership
in the Senior Management Class of the FRS, which offers additional
retirement benefits, must be completed. Employees must contact
the Human Resources Benefits Section to complete the enrollment
forms.
If the employee is being appointed to the Executive Service position
is already a participant in the ORP, no additional enrollment
or change forms need to be completed.
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Nine or Ten-month Faculty to
Twelve-month Faculty
- Insurance
Employees continue the same insurance. The faculty member should
contact the Human Resources Benefits Section to ensure proper
deductions for health, state life, supplemental insurance, and
reimbursement accounts and should contact the Human Resources
Payroll Section to ensure proper deductions of savings bonds,
Florida Prepaid College Tuition, and other miscellaneous payroll
deductions.
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Twelve-month Faculty to Nine
or Ten-month Faculty
- Insurance/Miscellaneous Deductions
Employees continue the same insurance. The faculty member should
contact the Human Resources Benefits Section to ensure proper
deductions for health, state life, supplemental insurance, and
reimbursement accounts and should contact the Human Resources
Payroll Section to ensure proper deductions of savings bonds,
Florida Prepaid College Tuition, and other miscellaneous payroll
deductions.
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Executive Service to A&P
- Insurance/Miscellaneous Deductions
The disability policy provided to the Executive Service employee
is no longer in effect. A&P continue to participate in the
State health and life programs; however, Human Resources Benefits
Section must be notified of the appointment change to ensure premiums
are properly deducted from the pay warrant.
If the employee is changing from a twelve-month appointment to
a nine or ten-month appointment, the employee should contact the
Human Resources Benefits Section to ensure proper deductions for
supplemental insurance and reimbursement accounts. The employee
should contact the Human Resources Payroll Section to ensure proper
deductions of savings bonds, Florida Prepaid College Tuition,
and other miscellaneous payroll deductions
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Law Enforcement Officer to USPS
- Retirement
Upon transferring from a Law Enforcement Officer (LEO) position
to a regular USPS position, enrollment in the Florida Retirement
System (FRS) is changed to the regular class of FRS. The employee
should contact the Human Resources Benefits Section to complete
the proper paperwork.
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USPS to Law Enforcement Officer
- Retirement
Law Enforcement Officers (LEO) are enrolled in the Special
Risk Class in the Florida Retirement System (FRS). This class
in the FRS provides additional benefits to the employee. A Law
Enforcement Officer may be eligible to receive retirement benefits
with fewer years of service and retire at an earlier age. The
employee should contact the Human Resources Benefits Section to
complete the proper paperwork.
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Terminating UCF Employment
If you are terminating employment with the University of Central
Florida, please contact the Benefits Section. Contacting a benefits
representative will ensure that you understand what will happen
to your coverage(s), how long they will continue, what paperwork
you need to complete, and your options for continuing or converting
coverage.
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Insurance Coverage
Because premiums for state-sponsored insurance plans are paid one
month in advance, you are eligible to maintain those coverages for
one month after terminating. On the other hand, if you want your
coverages to be cancelled at the end of the month in which you terminate
employment, you must contact your benefits representative and sign
cancellation forms. (Benefits cannot guarantee early cancellation
if notification is given after the first week prior to the month
you are terminating employment, it is advised to contact a representative
as soon as possible). To learn about COBRA packages, please click
here.
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Spouse Plan
If you and your spouse are both state of Florida employees and are
enrolled in family health insurance coverage through the spouse
program, your spouse must change to regular family coverage, terminate
coverage altogether, or convert to individual coverage within 31
days of termination. To make the change, please contact People First
at 1-866-663-4735. Note: Failure to act within 31 days of your termination
of employment may cause disruption of coverage, and may cause back
premiums to be owed. Employees are strongly encouraged to
contact a Benefits representative as soon as possible to ensure
a smooth transition and for further assistance on coverage effective
dates, payment of premiums (if applicable), and proper documentation
that must be submitted to People First.
Spouse Program Enrollment Form
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Reimbursement Accounts
Medical reimbursement account plan participation ends following
termination of employment unless you complete paperwork to continue
participation for the rest of the calendar year.
Dependent day care reimbursement account plan participation ends
following termination of employment. There is no option to continue
plan participation.
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Updating Your Address
Prior to leaving employment, you should also update your W-4 card,
which is available through the Payroll Section. Doing so will ensure
that you receive your W-2 forms and any other notifications such
as under- or over-payment of premiums, an application for continuing
health insurance coverage via the Consolidated Omnibus Budget Reconciliation
Act (COBRA), and/or any updated insurance cards.
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Sick Leave Pool Members
When you terminate university employment, your membership in the
sick leave pool also terminates. Therefore, you will not be eligible
to receive sick leave hours from the pool. USPS employees who have
questions regarding sick leave pool membership should contact the
LOA & Workers' Compensation Section at 407-823-3730; A&P
and Faculty members should contact Barbara Davis in Academic Affairs
at 407-823-1113.
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Consolidated Omnibus Reconciliation
Act (COBRA)
Individuals who terminate their employment with the University
of Central Florida are eligible to continue their Group Health,
Dental and Vision Insurance for up to 18 months.
Once the employee’s record has been updated to indicate termination
in the HR system, the Benefits section will notify the People First
that the individual is no longer employed. At that time, People
First will mail a COBRA package to the individual’s home (within
5-7 business days). The individual may then elect to continue his/her
insurance with the COBRA plan.
Reminder: Please update your W-4 information with HR
to ensure timely arrival of your COBRA package.
The individual has 60 days to notify People First if he/she wants
to elect COBRA coverage. If the individual decides to continue coverage
through COBRA, the length of coverage will last up to 18 months
(after the individual has been on COBRA for 18 months, he/she may
elect coverage from the provider companies directly).
Premiums plus a 2% administrative fee are paid in full by the employee;
the University does not contribute any money towards the individual’s
premiums.
Benefits that can be continued through COBRA coverage are Health,
Dental and Vision. Individuals who wish to continue life and supplemental
insurance, other than dental and vision, must contact the provider
companies directly for the continuation forms.
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Last modified: 12 June 2006
Human Resources Webmaster
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